Urban Science

HR Associate

3 months ago
Job ID
# Positions
Human Resources

Overview and Summary

The HR Associate serves as day-to-day support within an office or region. He/she is responsible for handling routine HR tasks that require some subject matter knowledge, attention to detail, timeliness and a pro-active customer service focus. The HR Associate has a role in supporting the HR team, its employees and our internal business clients on projects that will help shape the desired office culture and working environment.

Essential Duties and Responsibilities

Provides administrative support for the HR Business Partner function by handling routine tasks, reports and activities in the following areas:



  • Completes new hire, transitional and promotional paperwork as needed (i.e., HR Change Forms, offer letters, emails, etc.).
  • Partners with HR management to ensure that all job descriptions, compensation bands, and titles within a particular business unit are accurate, up-to-date and in line with corporate standards; assists in reviewing and editing job descriptions and job postings.
  • Maintains accurate and complete human resource records including, but not limited to, personnel files, time-off schedules, turnover data, training records, etc. Submits appropriate documents to the Corporate HR office in a timely manner.
  • Assists in facilitating the new hire orientation process ensuring that new employees are welcomed, educated and guided appropriately at Urban Science (may include the following: pre-employment paperwork, post-employment paperwork, new hire orientations, local office/team orientations and new hire lunches).
  • Assists in administering local employee based programs (may include the following: recognition program, wellness program, employee team building activities, etc.)
  • Assists in completing documentation, presentations and/or reports that relate to employee headcount, turnover, eNPS, etc.
  • Supports the HR team with handling the separation process, including separation paperwork, exit interviews and documentation.
  • Assists in analyzing relevant HR data and metrics in order to help draw conclusions and provide recommendations based on the data (data may include: eNPS, turnover, compensation, etc.)
  • Assists in creating, editing, and posting organizational charts.

Talent Acquisition (if applicable)

  • Partners with HR management to ensure that jobs are entered into applicant tracking system (iCIMS) in an accurate and timely basis.
  • Assists the HR team with local and global relocation activities, as needed, by coordinating the execution and monitoring of activities for employees transferring between offices.

Employee Development

  • Assists HR management in facilitating the career planning process for participating employees. This includes completing tasks and answering questions pertaining to the performance management system (Halogen), employee intranet (Focal Point), and career planning tools (Career GPS).
  • Assists in providing updates and reports to the HR team and/or the business regarding performance management, goal setting, and Career GPS processes.

Qualifications - Education and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Verbal Communication: Ability to compose and verbally deliver information of varying levels, using appropriate grammar, tone, inflection and non-verbal cues (e.g., eye contact, facial expressions, body movement) to achieve desired communication results, while also listening to and correctly deciphering verbal communication delivered by others.
  • Written Communication: Ability and capacity to communicate ideas, facts and data in writing using appropriate grammar, syntax and sentence structure.
  • Analytical Thinking: Ability to understand a situation by breaking it apart into smaller pieces, and/or tracing the implications of a situation in a step-by-step causal way.
  • Conceptual Thinking: Ability to understand a situation or problem by putting the different pieces together to see the bigger picture. This includes identifying patterns or connections between situations that are not obviously related as well as identifying key or underlying issues in complex situations.
  • Results Oriented: Responsibility for timeliness, commitment to task and adherence to performance standards.
  • Information Seeking: Ability and desire to know more about people, issues or events related to work;       making a concerted effort to get more information rather than accepting situations at face value; seeking to gain development opportunities for one’s own professional growth.
  • Initiative: Ability to take action and do more than is required or expected in the job to improve or enhance job results and avoid problems; finding or creating new opportunities that positively affect strategic results of the team, department, office, or organization.
  • Concern for Order, Quality and Accuracy:       Ability and drive to reduce uncertainty in the surrounding environment by monitoring and checking work, information, and insisting on clarity of roles and functions, as well as setting up and maintaining systems of information; exceptional attention to detail required.
  • Ethics & Integrity: Ability and genuine desire to act in a trustworthy & transparent manner, while also carefully considering the confidentiality of information; understanding the impact and consequences when making decisions and taking action.
  • Interpersonal Understanding: Ability and genuine desire to understand other people, including unspoken or partly expressed thoughts, feelings and concerns, and a genuine desire to value individual differences in people (cultural, philosophical, racial, religious, gender, lifestyle, etc.)
  • Teamwork & Cooperation: Ability and genuine intention to work cooperatively with others and be part of a team, as opposed to working separately or competitively to further one’s own agenda.
  • Consulting & Customer Service:       Ability and genuine desire to help or serve internal customers and meet their needs.
  • Self-Control: Ability to keep emotions under control and to restrain negative actions when faced with opposition or hostility from others, or when working under conditions of stress or conflict.
  • Self-Confidence: Ability to express confidence in dealing with increasingly challenging circumstances, in reaching decisions or forming opinions and in handling failures or set-backs constructively.
  • Flexibility/Adaptability: Ability to adapt to and work effectively within a variety of situations, individuals or groups; the ability to understand and appreciate different and opposing perspectives on an issue and adapt an approach as the requirements of a situation change; the ability to accept changes in one’s own job requirements and within the overall organization.
  • Organizational Commitment: Ability and willingness to align one’s own behavior with the needs, priorities and goals of the organization, as well as act in ways that promote organizational goals or meet organizational needs.
  • Time Management: Ability to prioritize competing demands, and manage multiple concurrent tasks.


Must possess a combination of education and experience as follows:

  • University degree in Business, Human Resources, Psychology or other related field of study required
  • 1-2 years related work experience preferred
  • Experience with MS Office required, including Outlook, Word, Excel, PowerPoint and Visio
  • Previous experience with HRIS, performance management and/or applicant tracking systems preferred (i.e., iCIMS, Halogen, Navision).



 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



This description is intended to describe the type and level of work being performed by a person assigned to this position. It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The job may require additional hours beyond the normal 40-hour workweek.



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